When we started the Panther Fly Fishing club here on campus, initially we were only a group of 10 or so who regularly attended meetings. But in the past year as we have grown, we realized we needed to develop more structure in order to have more productive meetings and to get more people to show up regularly. For a simple template, set up your meeting like this:
- Officer reports
- Have each of your officers report what they have been working on, for instance, your trips chair can speak about upcoming plans, treasurer can talk about dues collections etc.
- Old business
- Talk about past trips and events
- New business
- Upcoming trips/projects/events
- Presentation/Guest Speaker/Tying Demo/Film Showing
Incentivizing attendance is an easy way to increase attendance and keep people coming back. In my fraternity we set up a big giveaway at the end of a semester, each member gets one entry per meeting and event attended, at the end of the semester, draw a winner. This method helped us increase attendance to all events as well as get membership involved on a consistent basis. Sending out a email prior to meetings with an outline of what’s going down at meeting will get people pumped about being at meeting. Heading to get food or drinks after meetings will help to bring those members who just want to socialize out to meeting.
For those members who are too busy or just too plain lazy to attend meeting (you know who you are), make sure to have the club secretary keeping minutes during meeting to help keep records and to make sure everyone has solid info about events.
Work with your membership as well to get feedback about what they want out of meeting. What type of stuff would they like to see presented, whether its about reading a stream, tying, targeting new species or anything else. Try and utilize various fishing expertise in your club to make meetings more fun and to continue to pass down knowledge through your club.